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Posts tagged “culture”

Meetings and email: maybe they're not so terrible after all

There are two things everybody in business (say they) hate: meetings and email. So the past few years have seen a great many startups that try to re-invent, revolutionize, and strategerize the crap out of meetings and email. However, recently we seem to have come to a disappointing realization: meetings and email are the worst ways to get things done, except for all the other ways.

In Meet Is Murder Virginia Heffernan goes deep on the topic of meetings: why we hate them, what people have tried differently, and how we just can’t seem to quit them. Her resigned conclusion hints at what really might be the source of our meeting hatred:

What’s so bad about meetings, after all? At bottom, they are nothing but time with your fellows. Which suggests that hating meetings might be akin to hating traffic, families or parties—just another way to express our deep ambivalence about that hard fact of existence: other people.

Meanwhile, in Slack, I’m Breaking Up with You Samuel Hulick shares his dismay with Silicon Valley’s latest darling company. These kinds of articles are inevitable at this point—we’re almost certainly approaching 6 PM SVT (Silicon Valley Time) for Slack. Anyway, Samuel wrote a break-up letter to Slack, but at times it reads more like a subtle “Please come back!” letter to email. For example:

While it’s true that email was (and, despite your valiant efforts, still very much is) a barely-manageable firehose of to-do list items controlled by strangers, one of the few things that it did have going for it was that at least everything was in one place.

And this:

When work gets done over email, there’s a general expectation of a response buffer of at least an hour or two. In you, though, people can convene and decide on anything at any time.

Also this:

When I started feeling like our relationship was getting to be just a little too much, I decided to take a few days off. That was never a problem when I was with email—I’d just fire up a vacation autoresponder and be on my merry way.

I’ve always liked email (which, sorry, I know, is like a Portlander saying “Oh you just found out about Kale? I’ve been eating Kale all my life!”), and felt that the bigger problem is not the system but the way we deal with it. I tried Google Inbox and that Mailbox thing that Dropbox bought and shut down, but I could just never get into a groove with a system that tries to sort my email for me. Instead I just do something that works really well for me: I read every email, and file each message in the appropriate place when I’m done dealing with it. That’s it.

I’m also not as against meetings as I used to be. My rules there are equally simple: always walk out of a meeting with an artifact. This could be a whiteboard sketch or a note about a thing you need to go research—it doesn’t really matter. Just walk out of there with something. Meetings should focus on facilitating the things that meetings are good at: collective thinking. Meetings that energize me are the ones where most people are standing, working together on a common goal. From customer journey workshops to design studio sessions to analyzing usability testing results, there are plenty of useful ways to spend our times in meetings. That’s my only criterium for a good meeting: make progress.

These guidelines are probably way too simple for the majority of businesses and people. But I do think that when we try to “reinvent” meetings and email we’re trying to solve a people problem with technology, and that’s just never going to work. Technology can help, for sure, but at its core we need to figure out why we hate email and meetings, and then fix that first. And I think the main problem with meetings and email is that we don’t spend enough time taking personal responsibility to make them more effective. Until we stop trying to offload our personal responsibility on the shoulders of technology, nothing will change.

The rise of inclusive design

Cliff Kuang wrote an excellent article on Microsoft’s push for more inclusive design. From Microsoft’s Radical Bet On A New Type Of Design Thinking:

Dubbed inclusive design, it begins with studying overlooked communities, ranging from dyslexics to the deaf. By learning about how they adapt to their world, the hope is that you can actually build better new products for everyone else.

What’s more, by finding more analogues between tribes of people outside the mainstream and situations that we’ve all found ourselves in, you can come up with all kinds of new products. The big idea is that in order to build machines that adapt to humans better, there needs to be a more robust process for watching how humans adapt to each other, and to their world. “The point isn’t to solve for a problem,” such as typing when you’re blind, said Holmes. “We’re flipping it.” They are finding the expertise and ingenuity that arises naturally, when people are forced to live a life differently from most.

This is similar to the points I tried to make in Beyoncé, Coldplay, and the myth of the “average” user. The advantages of having more diversity in our design and development processes go far beyond the moral rightness of it. We end up with better products that serve a much wider cross-section of a population.

Resilience is not just about luck

Maria Konnikova digs into the research on How People Learn to Become Resilient:

[Developmental psychologist Emmy Werner] found that several elements predicted resilience. Some elements had to do with luck: a resilient child might have a strong bond with a supportive caregiver, parent, teacher, or other mentor-like figure. But another, quite large set of elements was psychological, and had to do with how the children responded to the environment. From a young age, resilient children tended to “meet the world on their own terms.” They were autonomous and independent, would seek out new experiences, and had a “positive social orientation.” “Though not especially gifted, these children used whatever skills they had effectively,” Werner wrote. Perhaps most importantly, the resilient children had what psychologists call an “internal locus of control”: they believed that they, and not their circumstances, affected their achievements. The resilient children saw themselves as the orchestrators of their own fates. In fact, on a scale that measured locus of control, they scored more than two standard deviations away from the standardization group.

The problem with #blessed

Kate Bowler’s Death, the Prosperity Gospel and Me is the best thing I’ve read this year so far. It’s funny, sharp, and deeply moving. Kate recently got cancer, some time after writing an academic book on the prosperity theology phenomenon in many American churches. Prosperity theology—the idea that “good” faith in God can make you rich and keep you healthy—is an immensely damaging philosophy, and Kate addresses this with poise and clarity.

I hesitate to quote anything from the essay because you really should read the whole thing, but one of my favorite paragraphs deals with the recent rise of the #blessed hashtag:

Over the last 10 years, “being blessed” has become a full-fledged American phenomenon. Drivers can choose between the standard, mass-produced “Jesus Is Lord” novelty license plate or “Blessed” for $16.99 in a tasteful aluminum. When an “America’s Next Top Model” star took off his shirt, audiences saw it tattooed above his bulging pectorals. When Americans boast on Twitter about how well they’re doing on Thanksgiving, #blessed is the standard hashtag. It is the humble brag of the stars. #Blessed is the only caption suitable for viral images of alpine vacations and family yachting in barely there bikinis. It says: “I totally get it. I am down-to-earth enough to know that this is crazy.” But it also says: “God gave this to me. [Adorable shrug]. Don’t blame me, I’m blessed.”

I am thankful for people like Kate who, instead of saying “Everything happens for a reason,” says “Life is really hard—and yet, I still believe.”

Why movies are scarier than they used to be

Patricia Pisters explores why horror movies are much scarier than they used to be in her essay Neurothriller:

Consciously or unconsciously, contemporary filmmakers not only tap into increased knowledge about the brain offered by neuroscientific experiments, but their films also stimulate the neural senses of emotions without the detour of narrative. […]

But the difference between the classic thriller and the neurothriller is not simply the difference between a narrative-driven plot and a character-driven plot. It is not necessary, and often not possible, to identify or engage with the character at the beginning of a neurothriller at all. In contemporary cinema, we are often denied an establishing shot or introductory scenes situating the character in a narrative context. Thrown in the middle of a confusing situation, we first connect on the immediate primal level, expressed through cinematography’s aesthetic stand-in for the emotional mind: close-ups, grainy images, colours, sounds can all have direct impact without being connected to either a story or a person. The neurothriller has ‘embodied’ the emotion of the film, just as the human body embodies the emotion of the mind.

The power of a secret in the age of over-sharing

When everything about your life is out in the open, there is power in keeping some of it secret. The ironic side-effect of social media is that it makes it easier to hide. When people think that you share everything, they don’t expect you to keep anything secret.

I recently went on a brief trip to South Africa to visit family, and I stayed (mostly) off social media. It felt weird—I felt this strange guilt, like I was “hiding” something because so many of my friends didn’t even know I was in the country. I know it was the right thing to do considering the circumstances of my visit, but still. Our minds can be deceptively cruel to us.

Anyway, I started thinking about it because Jim Farber explores this from a celebrity standpoint in his really interesting article The New Celebrity Power Move: Keeping Secrets:

Meanwhile, the stars get to both circumvent the media and to float an image of utter transparency through their promiscuous use of social media. In fact, that may only obscure them further. “Digital media creates this notion that we can know everything,” [Kathleen Feeley, co-editor of a scholarly study of celebrity gossip] said. “But it’s still a performance. It just creates a false intimacy.”

The audience’s belief in social media as the most direct route to a star exacerbates “the expectation that everyone will tell everything,” said Daniel Herwitz, a professor at the University of Michigan who wrote “The Star as Icon.” “Against all that, it becomes totally extraordinary when somebody doesn’t tell. On one hand, the public is in awe of the fact that the star, for the moment, resisted the system. But they’re also disappointed, as if somebody let them down. ‘Why didn’t I know this? The media dropped the ball!’”

“Why didn’t I know this”, also known as Why wasn’t I consulted?

When the internet makes us relive bad memories

Facebook’s “On This Day” feature has always felt really strange to me. It’s an algorithm that’s aware of its weirdness, hence the almost apologetic “We care about you and the memories you share here” message that surrounds it. As if it knows it’s bound to get it wrong and show you something you don’t want to be reminded of.

Leigh Alexander provides an interesting perspective on that feature and our social media “memories” in What Facebook’s On This Day shows about the fragility of our online lives:

Part of the palpable dissonance comes from the fact that many of our posts were never intended to become “memories” in the first place. An important question gets raised here: what’s the purpose of all this “content” we serve to platforms, if it’s useless in constructing a remotely valuable history of ourselves? Are we creating anything that’s built to last, that’s worth reflecting on, or have social media platforms led us to prize only the thoughts of the moment? […]

We generally think of social media as a tool to make grand announcements and to document important times, but just as often – if not more – it’s just a tin can phone, an avenue by which to toss banal witterings into an uncaring universe. Rather, it’s a form of thinking out loud, of asserting a moment for ourselves on to the noisy face of the world.

Despite multiple attempts I still don’t understand how Snapchat works, but from what I understand from the Young People this is a big reason for its appeal. There isn’t an expectation that something you post on Snapchat has to be profound enough to become a permanent memory. As one of my friends Simon1 put it: Snapchat is there to “Share (not remember) moments.” (Side note—if you haven’t done so yet, please read Ben Rosen’s My Little Sister Taught Me How To “Snapchat Like The Teens”. It is absolutely bonkers.)

So Alexander’s point is an interesting one: how do we take control of our online memories? It’s not possible to know for sure, in a moment, if we’re experiencing something we’d like to remember forever. Maybe the best solution is to keep it the way it’s always been: rely on our brains to remind us of things. We can always then dig up those old photos ourselves—without the help of an algorithm—if we really want to relive the moment.


  1. Some of my best friends are Young People. 

PowerPoint: Does it suck or is it evil?

In a journal article for Computational Culture Erica Robles-Anderson and Patrik Svensson presents a scholarly critique of PowerPoint, and it is fantastic. It’s long and in-depth and the rare academic article that is a joy to read. From the conclusion of “One Damn Slide After Another”: PowerPoint at Every Occasion for Speech:

PowerPoint is just one example of the oft-overlooked conditioning of knowledge production. The software profoundly shaped basic social expectations, technical conditions, and architectural pre-requisites for speech yet it was uncritically absorbed in nearly every quarter. PowerPoint does not zoom. It does not allow spontaneous comparisons. It does not accommodate several screens, multiple threads, or distributed live collaborations. It makes the analytic move of systematic comparison, so prevalent in late nineteenth and early twentieth century information presentations, extremely difficult to make. Moreover, its expansion has meant that once distinct situations have become more alike. Meetings, sermons, lectures, and talks increasingly employ the technics of commercial demonstration. Twenty-first century occasions for speech are structured by a platform that enforces the paradigm of one-slide-at-a-time.

With self-driving cars cities will need 90% less parking

In An End to Parking? Clive Thompson writes about an aspect of self-driving cars that I haven’t seen before: the impact it will have on urban design. In particular, the amount of space we need for parking should change dramatically:

Robot cars could also drive much more closely to one another, packing far more vehicles onto a street. […]

What’s more, they’d never need to park. At the University of Texas-Austin, Kara Kockelman—a professor of transportation engineering—modeled the impact of autonomous ride-sharing vehicles and found that each one could replace up to a dozen regular cars. The robocars could drive all day long, stopping only to refuel or for maintenance; at night, when there was less demand, they could drive out to a remote parking spot on the outskirts of town. The upshot, Kockelman figures, is that if you shifted the entire city to autonomous cars, it would need a staggering 90 percent less parking than it needs today.

Encouraging creativity at all levels of society

Back in 1979 anthropologist Michael Thompson wrote a book called Rubbish Theory. Considered ahead of its time, the book—which has been out of print for decades—explores how discarded objects can become valuable and fashionable again, and how the line between what is regarded as rubbish and what is not regarded as rubbish can be moved. In the article Highlight the power of creativity from below Lorenz Khazaleh interviews Thompson about how the book (and underlying theory) is now finally finding an audience among anthropologists and city planners.

Here is Thompson on seeing so-called “waste pickers”—people who go through trash for valuable objects—as entrepreneurs who are creating wealth:

For example, during the workshop it was said that it does not make much sense to see waste pickers as complete victims. It makes more sense to see them as small-scale entrepreneurs who are creating wealth. They are not excluded, but they are not being recognized for what they are doing. Through skilled sorting and recycling, they are giving material that others regard as worthless new value. This change of perspective has gigantic implications, and not least for climate change.

Thompson goes on:

People generally are very creative and innovative. Many anthropological case studies have shown that. If development happens, it does not happen just through large-scale and “top-down” projects, but thanks to some sort of self help at the very lowest level. But often this creativity from below is not appreciated by the authorities or the wider society. Waste pickers who are sidelined or even prosecuted by authorities are just one of many examples. So, this is a wonderful opportunity for anthropologists to jump in and try to change public policies that prevent people from helping themselves.

This is yet another example of how beneficial anthropology (and its business cousin, ethnography) is in our understanding of people and their needs.