Here’s some great advice from Joshua Porter: when you’re in a design meeting (or any other meeting, for that matter), Always be capturing:

“Always be capturing” is about the habit of continuously recording the value from your conversation. For example: If you’re talking about a new concept, you should be sketching it as you talk so your team has a shared understanding and an artifact of the conversation.

Joshua gives some great tips, including taking photos of your sketches and uploading them to Dropbox immediately. We do this as well, except instead of Dropbox, we add the photos directly to a Trello card related to the project at hand (using the iOS/Android app). Those photos are then immediately accessible to everyone who works on the project:

We’re increasingly using Trello not just to schedule our work, but also to make our thoughts and sketches immediately available to the team within the context of the task at hand. That’s something Dropbox can’t do.